Registry Clerk – Office of the Deputy Minister: Electricity and Energy

About

Description

The Registry Clerk in the Office of the Deputy Minister of Electricity and Energy is responsible for ensuring the efficient management of the office’s registry and the accurate processing of documents and correspondence. This role is a vital part of the administrative operations that support the Deputy Minister, and it involves maintaining a well-organized filing system, handling communication with other departments, and managing important records. This entry-level position provides a valuable introduction to governmental work, particularly in the energy sector, offering hands-on experience in managing documentation and contributing to the broader goals of the Ministry.

Responsibilities

• In this role, you will be responsible for the full management of the registry, including the development and maintenance of the office’s filing system
• This includes opening and closing files, disposing of outdated records, and ensuring that documents are properly filed and retrievable
• You will also be responsible for managing a database of clients and service providers, ensuring that all records are up-to-date
• Handling incoming and outgoing correspondence is a key duty, where you will receive, record, screen, and distribute documents, making follow-ups as necessary
• Additional duties include operating office machinery such as fax machines and photocopiers, as well as supporting other administrative tasks as required by the Deputy Minister’s office

Qualifications

• The minimum qualification for this role is a Grade 12/Matric certificate, with no prior work experience required
• A thorough understanding of the National Archives Act and Regulations is necessary to ensure compliance with government standards for document management
• Candidates should have basic knowledge of office equipment such as photocopiers and fax machines
• Excellent organizational skills are a must for managing the office’s registry and keeping accurate records
• Strong communication skills, both written and verbal, are also critical for interacting with various stakeholders
• Computer literacy, problem-solving skills, and the ability to plan and think critically are essential for this position

Application instructions:

• Forward your application to: The Director General, Department of Mineral Resources and Energy, Private Bag X59, Arcadia, 0007. Or Hand delivered to: Trevenna Campus, corner Meintjies and Francis Baard Street, former Schoeman alternatively to Matimba House Building 192 Visagie Street Corner Paul Kruger & Visagie Street Pretoria. Or Submit application through email as a SINGLE scanned document / One PDF attachment to the email addresses specified for each position. (Kindly note that the emailed applications and attachments should not exceed 15mb). Clearly indicate Position and Reference on the Subject line of the email